Home Ideas Erp – Implementing an enterprise resource planning (ERP) system can have many significant impacts on your business. Done right, you can better manage your business, streamline critical processes, and create better business strategies.
However, designing and implementing an ERP system is a complex task and many problems can arise during these stages. Especially if you need highly customized solutions for your business. If you want to design and develop an ERP system, we are here to help: let’s take a look at the best tips for designing and implementing an ERP system.
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Business owners are often unfamiliar with ERP systems; they are used for manual processing, including data entry. In other cases, businesses use off-the-shelf systems that are difficult to customize, have some limitations in ERP system design, and often cannot meet all business needs. Neither approach is ideal. So let’s take a look at some of the benefits that can be gained by designing an ERP system from scratch.
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First, the system interface does not contain useless functions. This allows you to eliminate any distractions and also prioritize certain features for users in different departments. This will obviously reduce the time it takes to complete certain tasks and make it easier to introduce to new users.
Second, you can adapt the system to your needs without changing operations to accommodate the system. Adopting a system may not seem like a big deal, but such a decision can have hidden consequences that pile up in a snowball effect.
Finally, a well-built system optimized for your operation requires less maintenance. Plus, if you build an ERP system from scratch, you’ll know all the ins and outs of it and it’ll be easier to maintain overall.
Let’s take one of our successful projects as an example and look at each step of the ERP system design and development process. The project we’re looking at is project management software from Arctic Business Management, a Norwegian business specializing in real estate development and property management.
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The first step in the ERP system design process is to determine your business needs and what functionality the system needs to meet those needs. This is also the time when you need to determine if you have the resources to develop the system yourself or if you need to seek outside help.
When he contacted us for help, the client had already stated his needs and expectations: he needed a system that contained information and statistics about tenants, finances, contracts, including task lists, calendars, and information about dates and deadlines. work together.
The next step in the ERP system design and development phase is to carefully analyze the requirements, communicate with future system users and management, understand their operations and work processes in detail, and determine what actions need to be taken for the greatest improvements. ,
In this particular project, we got to know the company in depth to find out what the final product would look like to better satisfy the company. We carefully analyzed all the data provided by our clients, including the list of project features.
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Designing an enterprise resource planning system cannot begin without a plan that defines the features and functional elements that need to be included. The plan should be based on the research conducted and contribute to the better achievement of all the stated objectives and goals.
At the Arctic Project, we conduct our own research and compile the results for reference. It also helped to define each module in the enterprise resource planning solution, giving a clear understanding of how they should work and interact.
To keep projects and data safe and simplify design for each user, certain modules should be available only to users who need them. This is usually done by defining user roles as the next design step. They should be determined based on employee input. The group then assigns roles to each member.
For the Arctic project, in addition to the core project management software that provides data to most employees, we developed a portal for another user role (board members representing the foundation).
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The next stage of design is the development of an interactive prototype based on the previously defined functionality. This helps to solve problems that arise during development. Testing with users helps determine whether the ERP product meets established expectations.
In our case, we used previously captured and analyzed data to provide a clickable user experience prototype for the client. It shows that we understand their needs and expectations. The prototype was approved and we moved on to the next stage of development.
Then comes the most technical part of designing a new ERP. This includes defining the visual style of the user interface and creating an intuitive design that supports the workflow and makes each feature easy to access and use.
In the design of our platform, we used other products of the client company, namely their applications and websites, as inspiration to understand the unique style of the company. Our designers analyze other real estate related websites and project management software to create the best project design.
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Older ERP systems are more efficient tools that often cause more problems than benefits. However, there are two different ways to solve this problem – design a new system from scratch or upgrade the existing system. Which one is better?
In most cases, it depends on the resources and effort you need to spend on each path. Sometimes an ERP system vendor may be willing to implement a system that allows you to perform key functions efficiently and quickly.
In other cases, the system vendor may only offer a system that is more suitable for other organizations, but lacks some of the features you need. In general, building a system from scratch is a solution that will pay off well for your business, but it requires a lot of time and resources. If you can save more than 25% in implementation time and cost, it is better to use an existing solution than to design a new system.
To properly define the full functionality of an ERP system, each user must agree on the functionality they want from the platform. If misunderstandings are not resolved in the beginning, they may turn into arguments later.
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In addition, if you contact representatives of each operating department that uses the ERP system, you can obtain information that is not otherwise available. A brainstorming session is held to determine the best course of action.
Often, complex business operations involve collaboration. ERP systems should be designed so that end users can easily and conveniently interact with other users and all other parts of the service. Integrate efficient, convenient collaboration and communication tools to streamline operations and eliminate the need for third-party services.
You need to be in close contact with them to enable important functionality and meet the needs of all users. Conduct interviews at several stages of the operation, so you do not miss anything important and every detail is thought out.
In any field, best practices develop over time. An experienced design and implementation team will be familiar with these practices and base the ERP system design on them. This saves time identifying similar practices through trial and error.
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Adding useful functionality to your ERP system may seem like a good idea, but having a fully functional tool is not. Unnecessary features clutter the interface and make the system work harder. Therefore, the most effective tools should be adopted and presented in a simple and consistent manner.
Your ERP system should be easy to access and understand for everyone who uses it. The easier the system is to adopt, the better it is for the business and the sooner it can be fully deployed. Intuitive dashboards are one of the best examples of features that support this design principle.
Having a mobile-friendly design is a current trend for many types of software solutions, and EPR systems are one of them. Mobile access helps make your system available anytime, anywhere, making it easier for employees and opening up the possibility of remote work.
Proven experience in developing robust solutions with flexible architecture, intuitive and well thought out UI/UX design. In addition to the Arctic Business Management projects we mentioned, our team worked on several other platforms, including Design Bureau’s equipment management software.
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Now that you know more about how to design an ERP system, you can make the right decisions for your ERP system development. Use our tips to create a platform that fits all your needs, or if you don’t have the experience or resources.
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